PDF Conversion

Your dissertation or thesis (ETD) must be delivered to ProQuest/UMI as an Adobe Acrobat PDF. As a PDF, your ETD will be viewable by anyone using a computer that has the free Adobe Acrobat Reader installed; they won't need to have the software, such as Microsoft Word, that you used to create it.

You can convert a Word document to a PDF file using our PDF conversion tool. Or, if desired, you can create a PDF using other software, provided you prepare the PDF.

To convert your ETD to PDF using our PDF conversion tool:

  1. Click Browse.
  2. Select your ETD.
  3. Click Convert File.

Two important preparation steps

Before your dissertation or thesis can be published, your PDF must have all fonts embedded and security restrictions removed.

Embed your fonts

To ensure that your ETD looks the same in PDF format as it does in your original manuscript, it is very important that you embed all fonts used in your manuscript before converting it to PDF.

Using Microsoft Word on a PC
(go to Using Microsoft Word on a Mac)

To embed your fonts in Microsoft Word 2010:
  1. Create your manuscript using a TrueType font. Recommended fonts include Times-Roman and Helvetica.
  2. In the File pull-down menu click on Options.
  3. Choose Save on the left sidebar.
  4. Check the box next to Embed fonts in the file.
  5. Click the OK button.
  6. Save the document.


To embed your fonts in Microsoft Word 2007:
  1. Create your manuscript using a TrueType font. Recommended fonts include Times-Roman and Helvetica.
  2. Click the circular Office button in the upper left corner of Microsoft Word.
  3. A new window will display. In the bottom right corner is a button, Word Options. Click the Word Options button.
  4. Choose Save from the left sidebar.
  5. Check the box next to Embed fonts in the file.
  6. Click the OK button.
  7. Save the document.


To embed your fonts in earlier versions of Microsoft Word:
  1. Create your manuscript using a TrueType font. Recommended fonts include Times-Roman and Helvetica.
  2. On the Tools menu, choose Options.
  3. Click the Save tab.
  4. Select the Embed TrueType fonts check box.
  5. Save the document.


Using Microsoft Word on a Mac

Microsoft Word 2008 on a Mac OS X computer will automatically embed your fonts while converting your document to a PDF file.

Please note that previous versions on Microsoft Word on a Mac are not able to embed fonts.

Using Adobe Acrobat Professional

If you have Adobe Acrobat Professional, view instructions for managing fonts with Adobe Acrobat Professional.

Set PDF security to 'No Security'

If you create your PDF with our conversion tool, we will take care of the security settings. If you are going to create your PDF without using our conversion tool, be sure that you set the Security Method to No Security. Specifying No Security will allow for printing, as well as necessary modifications required by the publishing process. Depending on the version of Adobe Acrobat you are using, open the document and do one of the following:

Conversion History

ProQuest/UMI provides a PDF conversion service. The Conversion History page lists each of the PDFs you converted.